How to disagree professionally in English: practical phrases

1) Soften your disagreement

Signal respect first, then share your view.

• “I see your point, but…”
• “That’s an interesting idea. Another way to look at it is…”
• “I see what you mean, but I think…”
• “That’s a good point. However, maybe we could also consider…”

2) Set boundaries politely

Say no or protect your time with considerate wording.

• “I’d love to help, but I’m at capacity this week.”
• “That sounds great—let me check my schedule first.”
• “I really appreciate you asking; I’ll have to pass this time.”

3) Give feedback gently (the ‘feedback sandwich’)

Positive → Suggestion → Positive note

Example: “This layout looks really clean! We could simplify slide three—it feels a bit crowded. But overall, great job!”

4) Mind your tone and expression

• Keep your voice calm and slightly slower than usual.
• Use softeners: “maybe,” “perhaps,” “it seems,” “I’m not sure.”
• Add small smiles and open posture; avoid pointing fingers.

Why it works

Softeners show you’re listening; clear reasons show you’re prepared. Research also suggests that polite wording reduces emotional friction in disagreement—see this HBR article.

Next steps

Want guided practice for real meetings and emails? Explore our Conversation for Business program or find the closest branch near you through this page.